Approved Minutes North Tabor Neighborhood Association 7 PM March 17, 2009 Providence Cancer Center Conference Room D – Meeting Adjourned around 8:35 PM Notes Submitted by DyLynn Robertson, Secretary N.T.N.A.
INTRODUCTIONS & WELCOME – DyLynn welcomes and asks for self-introductions of attendees.
Board Members Present: April Burris, Jacob Wollner, DyLynn Robertson, Rey Ko, Joe Recker, Shirley Nacoste, (Absent: Sean Besso, Robert Jordan, John Rusoff, Adrian Russell-Falla, Sam Fuqua) Committee Members & Neighbors: Tom Wilburn, Officer David Sessum, Gail Morris, Kyle Bruce, Lee Perlman
SUMMARY OF ACTIONS TAKEN:
Approved February 2009 Meeting Minutes – all in favor.
Work-group formed to review Neighborhood Plan (Joe, April, Kyle & DyLynn). Approved $100 for refreshments at FOT March 21 planting day – five in favor, Rey abstained. National Night Out work-group formed (April, Rey, Shirley, Gail).
Approved motion to table website decision until next meeting – all in favor.
MEETING GROUND RULES – ground rules were not reviewed. Tom volunteered to be timekeeper.
NEIGHBORHOOD POLICE – Officer David Sessum reported car prowls had dropped in our area since last month, yet cautions all to remain diligent in leaving cars “showroom clean” and encourages folks report or check-in about any “hinky” feelings they may have about things going on in ‘hood….better for police to get involved earlier rather than later if concerns turn out to be of importance.
BOARD REPORTS
Treasurer – no report. DyLynn sums up the efforts of budget work-group as having met once and beginning to create a budget based on past two years and projections for this year.
Secretary – Motion (Jake) to accept last meeting minutes. Second (April). Board approves with all in favor. DyLynn reports that the meeting location for the upcoming May meeting has been changed to the “Social Room” within the main Providence building…this done as result of feedback from neighbors and past/present board/committee members.
Southeast Uplift – April summarizes SEUL Board meeting including: discussion about tightening up the “fiscal sponsorship” process which may include fees; Transition Committee continues to plan while search for a new SEUL director gets underway; SEUL Board created proposal on “The Right Budget” and presented to City Council on 3/10 in addition to sending letter in support; delegation to meet with Commander Reese regarding closure of SE Precinct.; report from Metro regarding City’s 30 year plans focuses on high density transit and Livability Committee will send letter to TriMet about proposed reduction in services – requests limiting cuts! Further, the Washington-Monroe site is likely to be developed as a community center and Buckman Neighborhood Association hosts related discussion on April 9; the Ceasar Chavez street naming is topic of meetings held through end of March and early April regarding 39th, Broadway or Grand as candidates for change; and don’t forget June 9 scheduled for “Planning” Bus Tour (contact Leah at SEUL to ride).
COMMUNITY CONNECTION & OUTREACH COMMITTEE WORK GROUP REPORTS
Community Connect – April reports next meeting is scheduled for Monday, April 6th. Group will submit article to newsletter related to Board outreach.
IRCO – Shirley spoke with Rev. Santos-Lyons, who would like to make a presentation to NTNA at April meeting. Shirley will confirm.
Center Commons Survey/Council – Question about the purpose and intended use of the resident survey…Shirley responds it’s intention is to support residents wanting to address issues that surface regarding
living conditions and community within the Commons. While the survey has focused on the Senior building, it will be useful for all residents. Jake suggests process will be useful to other apartment complexes within neighborhood. Shirley summarize survey reports and share with board.
Childcare Proposal – DyLynn confirmed with SEUL that funds will continue to be available, however it will involve a request/reimbursement process rather than funds going directly to NA’s. Discussion: Use of “dependent care” rather than child care; also include special needs to assist people to attend meetings. DyLynn will write summary for newsletter and submit to board before publication…will also ask SEUL about specific liability coverage at our events.
Board Member Recruitment – Discussed process based on bylaws and realistic expectations about participation: need to ensure businesses and residents know they can participate; application reinforces the commitment to “job” of serving on board; desire to have candidates write about selves and give brief introductions at meeting. Will follow this flow for coming nominations/elections: 1. Applications of Intent To Serve will be made available (DyLynn will send out draft for review) in next newsletter. 2. Applicants will bring filled out forms to May General Membership meeting, with forms also available at the meeting. 3. Current Board members will describe roles & responsibilities. 4.. Individuals will be given dedicated amount of time to speak about selves and desire to serve on the Board. 5. Elections will take place after a break-time to ensure neighbors have time to talk with candidates. Will use newsletter and online sites for application distribution as well as by current Board members.
Volunteer Coordinator – Tabled for next meeting.
Telephone/Mailing Address – Tabled for next meeting.
NEIGHBORHOOD ENHANCEMENT COMMITTEE WORK GROUP REPORTS
Rosemont Bluff – April reports Hands on Portland volunteers helped at last work party. Suggestions for pcoming Earth day plans include rain barrel and tree pruning demonstrations; bike tuning workshop…Earth Day work group needs your help to get this rolling!
Land Use – No report. DyLynn wants us to get planning on a d-overlay for North Tabor. Jake suggests reviewing the Neighborhood Plan will be a good way to help NTNA Board set priorities and proposes a work group form to review and make recommendations (Joe, April, Kyle, DyLynn volunteer). Also related is review of Good Neighbor Agreement with Providence & Laurelhurst – in relation to concerns of neighbor, Lisa Hersch, and lighting at 53rd & Glisan Providence Medical Group building. DyLynn & Joe will follow-up.
Spring Clean-Up – No report. May 16th at Fred Meyer rear parking lot.
Friends of Trees – Motion (Joe) to fund $100 for refreshments at March 21 planting. Second (Jake). Five in favor, Rey abstains.
National Night Out – Discussion includes planning for block parties and entertainment. Work-group will report back some suggestions at next meeting.
NEIGHBORHOOD TRANSPORTATION & SAFETY COMMITTEE WORK GROUP REPORTS
NET – DyLynn would like to have reps at May General Meeting and will contact local leaders. Related discussion includes neighborhood bike patrols to watch for safety concerns in ‘hood. Jake will get something into newsletter.
Sullivan’s Gulch – Tabled for next meeting.
SEP Update –. Tabled for next meeting.
MAX Study – Tabled for next meeting.
COMMUNICATIONS COMMITTEE WORK GROUP REPORTS
Newsletter – Tabled for next meeting. Next deadline is April 10. Joe will inquire about Providence making larger contribution/donation to newsletter for printing or mailing.
Website – Discussion regarding proposal to have Andrew Brookins work on website for $200 with anything over initial 10 hours donated included needing to know more about the specifics of the budget before we spend anything, as well as desire to further explore what SEUL can offer for free. Motion (DyLynn) to table for next meeting. Second (?). All in favor.
NTNA LOGO – Tom brought several well-designed logos to review. Discussion includes writing invitation to neighbors to submit logos, highlighting couple of Tom’s in newsletter to spur interest and voting at May meeting on the top 5 to submit to board for decision.
NEXT MONTH – MEETING IS ON APRIL 21…SAME PLACE AND TIME.
Board members, please Contact Joe and Jake at chair@centerpdx.org when you cannot attend the meeting.