November 16, 2010 Minutes

Agenda Item

Time

Discussion

Action

Who?

When?

Introductions

5

All present introduced themselves

N/A

N/A

N/A

Approve October Minutes

2

Jacob moved to approve minutes,  unanimous approval of minutes

N/A

N/A

N/A

Neighborhood Response Office

N/A

Officer did not show

N/A

N/A

N/A

Election of Board Officers/ Committee Members

15

-Meeting was opened up to see if  their were new members who would  like to join the board;  

-Jessica Stevens was nominated for  Board and joined the board by  unanimous vote;  

-Board reviewed positions available;  -Candidates talked about why they  wanted to be particular positions;  -Board elected officers see adjacent  column for elections;  

-For Secretary position it was  decided that Secretary would be  person of record but David Ball  would be elected to take minutes at  every meeting.

Elections: 

Jessica Stevens- New Board  Member

Zach Michaud- Board Chair  (Ajai made motion, Moonrose  Seconded)

Jacob Wollner-Vice Chair  

(Moonrose made motion, Ajai  seconded);  

Ajai Huja- Treasurer (Shaun  made motion and Moonrose  seconded);  

Moonrose Doherty-Secretary  (Jacob made motion and Ajai  seconded);

David Ball  (To take  

Minutes)

Every  

Meeting

Agenda Item

Time

Discussion

Action

Who?

When?

Election of Board Officers/  Committee Members (Cont.)

15

Elections: 

Nicholas Barbour and Alison  Gavine- Co-chairs of the Land  Use Committee (Jacob  

nominated, Ajai seconded);  

Ajai Huja- SE Uplift  

representative (Jacob  

nominated, Moonrose  

seconded);  

Nicholas Barbour, David Ball,  and Zach Michaud- Providence  Good Neighbor Committee to  join existing members (Jacob  made motion, Moonrose  

seconded);  

Jacob Wollner and Moonrose  Doherty- Sustainability  

Commitee (Jessica motion, Ajai  seconded)

Communications- Website,  Newsletter,  

Create a committee?

15

-Committee support is currently  limited;  

-Discussion about what the  

sustainability and general direction  of communications for the  

neighborhood association;  

-Alison, Jessica and Zach will meet  to come up with a plan about  movement forward on  

communications;  

-Candace will e-mail a list of  

suggestions for the newsletter;  – Zach agreed to be person in  charge of voicemail.

Communications Committee will  develop a report and plan for  communications

Suggestions for newsletter by e mail

Take over voicemail

Alison,  

Candace,  Jessica  

and Zach

Candace

Zach

By Next  

Meeting

Before  

December  15

ASAP

Agenda Item

Time

Discussion

Action

Who?

When?

Create Bylaws Committee

5

-Bylaws committee will have  

recommendations for fixing by-laws  by next meeting;  

-Board will decide when to put the  bylaws up for ratification by next  meeting;  

-Candace Jordan and Shaun  Sierren will serve as the By-Laws  committee.

Meet to make proposed  

revisions to By-Laws

Bylaws  

Comm.  

(Shaun  

and  

Candace)

By Next  

Meeting

Financial Report

5

-Financial Report for last year and  for June to November were shared;  -Balance is currently $2512.62; -Some discussions about whether  we need a separate account for  Newsletter;  

-Group to discuss necessity for a  petty cash at next meeting;  

-Officers- Moonrose Doherty, Jacob  Wollner, Zach Michaud and  

treasurer Ajai Huja will serve as  signers for the account.

-Ajai to develop a proposal for  finances moving forward

Officers to present at Bank for  signatures for the bank account

Proposal for structure of  

Finances Moving Forward

Board  

Officers

Treasurer  (Ajai)

By Next  

Meeting

By Next  

Meeting