December 5, 2012 Minutes

Agenda Item

Time

Discussion

Action

Who?

When?

1. Meeting called to order

6:30 pm

Melissa brought meeting to order. Introductions were dispensed with since everyone present was on the Board

Melissa

Bockwinkel

2. Approval of November minutes

6:35 pm

Zach moved to approve the minutes as submitted, Melissa seconded. No discussion. Vote was unanimous

Zach

Melissa

3. Treasurers Report

6:39 pm

Candice presented the Treasurer’s report showing the balance as of today as $3,246.72. Tim moved to start a committee to look into which bank would be best to have our accounts in. Frank seconded. No dis cussion, vote was unanimous. Since Diane Wells has already volun teered to help on the Audit committee, it was decided that she, Candice and Melissa will work on the audit and look into new bank accounts

Candice

Jordan

Tim

Kirkman

Frank

Spillers

Agenda Item

Time

Discussion

Action

Who?

When?

4. North Tabor News

6:45 pm

Discussion began with the deadline for the January-February issue be ing December 15. Cathy asked what people would be submitting for the issue. Suggestions for the issue are:

Gabe: Article on the Mural Project

Zach: Providence Transportation News

Candice Jordan: Cleanup in April

Melissa and Moonrose: Friends of Trees

Alison: Schools & community resources (i.e. food banks, seasonal help)

Cathy

Riddell

5. Check signers on NT Checking account

6:48 pm

Discussion that signers should be the Chair, The Vice-Chair and the Secretary. Melissa moved that the check signers would be: Melissa, Nicole and Gail. Nicole seconded. No discussion, vote was unanimous.

Melissa

Bockwinkel

6. Voicemail

6:55 pm

Melissa moved to have Alison and Candice monitor the Voicemail sys tem. Frank seconded. No discussion, vote was unanimous

Melissa

Bockwinkel

7. Facebook

Facebook: Nicole discussed reaching out for more participating at meet ings using Facebook. Maybe a comment box as a forum for people to leave comments without having to commit to coming to meetings. Frank suggested forming a membership/outreach committee. Nicole suggested that a sub-committee could be started from the Com munications Committee.

Facebook editors: Cathy said anyone can post, no moderator is needed.

Tim moved that Board members get access (Chairs, Vice-Chairs, Sec retary. Allison seconded. No discussion, vote was unanimous

8. Board meeting Norms & Schedules

7:10 pm

Agendas need to go out 7 days before meetings, so notice should go out earlier to get to get feedback for agenda items.

Notice could go out in newsletter asking for agenda items. Someone could visit other neighborhood association meetings to get ideas

Alison spoke about one neighborhood in SW Portland and their meet ings.

Candice volunteered to go to the Mt. Tabor meeting to see their proce dures

Tim moved to put other neighborhood meetings on our calendar. Frank seconded. No discussion, vote was unanimous.

Agenda Item

Time

Discussion

Action

Who?

When?

9. Montavilla Sheet Metal building

7:20 pm

Alison reported on the availability of the former Montavilla Sheet Metal building at 57th & NE Glisan. She thought it would be great if we could buy that building. It could be used for lots of neighborhood things such as a co-op. She had looked into it. There has actually been a lot of in

terest in the building (ACE Hardware, a brewery). She spoke tosome one at PDC – a small business moving in there would be eligible for grants (not PDC) but other kinds of grants. Discussion continued about the possible non-profit aspect of this structure but was discontinued in order to focus on remaining agenda items.

Alison

Gavine

10. Providence Transporta tion Report

7:30 pm

Providence Transportation: Zach reported on the Transportation Com mittee meetings for Providence and said he will let NT Board members know when the next meeting is held so more can attend.

Zach

Michaud

11. Friends of Trees Report

7:35 pm

Sustainability: Friends of Trees: Robert Jordan, Melissa and Moonrose will be working with FOT. Phone calls have gone out to all 30 people who signed up for planting. The date for planting is January 19, 2013. Everyone is encouraged to attend the planning, even if you just want to bring food.

Moonrose

Doherty

12. Neighborhood Cleanup

7:38 pm

Cleanup: Moonrose and Candice are working with two people from the Mt. Tabor Neighborhood. Haulers have already been contacted.

Moonrose

Doherty

13. Raingarden &

Naturescaping Work

shops

7:40 pm

Raingarden & Naturescaping Workshops – March 2 & 9. at the Com munity of Christ Church.

Moonrose

Doherty

14. Neighborhood Visioning

7:45 pm

Neighborhood Visioning: Moonrose spoke to Ashe about SEUL hosting one for North Tabor. Moonrose attended one at the Brent wood/Darlington Neighborhood and it was really great. Outreach is needed to get the best attendance (SE Examiner, postcards, door-to – door canvassing. She will get more information so North Tabor can have one of these seminars.

Moonrose

Doherty

15. Mural Project

7:50 pm

Mural Project: Gail will contact Christin Huja about setting a date for a Community meeting about the mural project for our mural at NE 47th & Burnside Street. Christin or Gail will get an announcement either to Melissa for Neighborhood Notes in the SE Examiner or a small article about the community meeting for the Examiner.

Gail

Morris

Agenda Item

Time

Discussion

Action

Who?

When?

16. Bylaws Committee

7:55 pm

Cathy volunteered to chair the Bylaws Committee to review and report on the Bylaws. Melissa moved to appoint Cathy as chair, Nicole sec onded. No discussion. Vote was unanimous. Melissa suggested we put the /Bylaws on the January Bd. Meeting agenda and set a General meeting in February to vote on the new bylaws

17. Visioning Meeting

8:00 pm

Moonrose suggested a Visioning meeting in May, after the Cleanup

Moonrose

Doherty

18. Newsletter

8:10 pm

Discussion about changing the newsletter cycle to even months (i.e. February-March, April-May etc.) starting in Feb. 2013. The deadline for that issue will be January 15. Zach moved to go forward with this, Melissa seconded. No further discussion, vote was unanimous.

Zach

Michaud

19. Land-Use and Transpor tation Committee

8:25 pm

Nicole would like to hold Land-Use and Transportation Committee meetings on the 1st or 2nd Tuesdays (before monthly meetings) She received 2 Land use reports, one from Providence about their landscaping, one about the property at NE 55th & Couch Street. Zach said that he got more information about the planned development at 55th & Couch and that generally the neighbors are OK with it. It will not involve tearing down the big house but rather remodeling it into t singe family unit land adding two smaller single-family houses on the property.

Nicole

Davenport

Zach

Michaud

20. Meeting Location

8:30 pm

There was discussion about new space for meetings and ideas to en courage new people to come to meetings.

21. Adjourn

8:35 pm

Melissa moved to adjourn, Tim seconded, no discussion. Vote was unanimous

Melissa

Tim